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Pursuant to article 19 of the Rules of Procedure of the Commission, the two members of staff designated to gather evidence, including testimony, required by the Commission shall comply with the following rules:
1. Each designated member of staff shall, in addition to the oath required of staff members, take the oath of the Commissioner for Oaths, as follows: "I solemnly swear that I will perform my duties and exercise my powers honorably, faithfully, impartially and conscientiously."
2. The Commissioners for Oaths who gather evidence shall:
- In the case of oral testimony, make a tape recording of the testimony, including any preliminary remarks and concluding remarks;
- In the case of a written statement, take possession of the entire document and place it in a sealed envelope;
- In the case of photographs or other exhibits, take possession of the items and record in the minutes the nature and number of the items and a brief description of each item.
3. Exhibits, written statements, documents or other items gathered by special mandate from the Commission shall in all cases be handed as soon as practically possible, together with the original of the minutes, to the Executive Secretary of the Commission, who shall make such use of them as may be directed by the Commission.
| Minutes of a Hearing |
| Present: | (1) | |
| | (2) | |
| | (3) | |
| | (4) | |
| | (5) | |
| Date: |
| Hearing began at: |
| Hearing ended at: |
| Registrar: |
| Interpreters: | (1) | |
| | (2) | |
| ___________________________________________ |
| Name of the witness: | | |
| Age: | | |
| Address: | | |
| Official position (if any): |
| Record below: |
| (1) Any order of the Commission; |
| (2) Any exhibit, document or other item of evidence, with its serial number and description; |
| (3) Any other comment, if expressly requested by the Commission or one of its members. |
| | | __________________________ |
| | | Signature of the Registrar |
| Form No. 1 |
| MINUTES |
| (Commissioners for Oaths) |
| Commissioners: |
| Last name | First name |
| Last name | First name |
| Last name | First name |
| Last name | First name |
| Last name | First name |
| Title or position within the Commission: |
| Time of departure: |
| Time of return: |
| Place visited: |
| Duration of interview: |
| Name of informant (witness): |
| Status (or official position): |
| Address (if possible): |
| Age: |
| Remarks: |
| Assessment of the witness: |
| Description of the place visited: |
| If interview was discontinued, give reason
and, if possible, identification: |
| Any exhibit, photograph or other item, with its serial number, should be enclosed with these documents and accompanying evidence. |
| Form No. 2 |
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